Effective January 1, 2004, all organizations who collect and store personal information with regard to clients and or employees, including childcare centres, must have in place a Corporate Privacy Code that stipulates how they are in compliance with the Personal Information Protection and Electronic Documents Act (Canada) (PIPEDA).

PIPEDA requires that all individuals, organizations and companies who collect and store personal information must set our guidelines for the collection, use and disclosure of the personal information.

The purpose of this law is to ensure that all organizations develop and implement responsible and transparent management practices in a manner consistent to the provisions of PIPEDA.

Personal information protected under this new law includes any factual or subjective information regarding an individual, including a person’s name, age, weight, medical records, ethnic origin, social status etc.  It does not include any publicly available information, for instance, information available in the telephone book.

Listed below are the nine (9) principles that have been implemented at AVCNS to meet the legislative requirements of PIPEDA.

1. Accountability
It is the objective of AVCNS to assure, to the best of its abilities, the confidentiality of all CRC reports.

2. Identifying Purposes for the Collection of Personal Information
It is the objective of AVCNS to collect personal information from person(s) and employees for the sole purpose of facilitating the operation of the AVCNS Program.

3. Obtaining Consent for Collection, Use or Disclosure of Personal Information
Written consent of the person(s) or employee is required prior to circulating any personal information.

4. Limiting Collection, Use and Retention of Personal Information
It is the objective of AVCNS to collect personal information from person(s) and employees is for the sole purpose of facilitating the operation of the AVCNS Program or as required by law. AVCNS will retain all personal information of person(s) or employee(s) for a period of five years following which; the personal information will be destroyed.

5. Accuracy of Personal Information
It is the objective of AVCNS to ensure that all personal information from person(s) and employees that is collected is complete and up to date as necessary for the purposes for which it is to be used.

6. Security Safeguards
It is the objective of AVCNS to assure, to the best of its abilities, that all personal information is protected by security safeguards appropriate to the sensitivity of the information.

7. Openess Concerning Policies and Practices
It is the objective of AVCNS to ensure that all information specific information related to its policies and procedures related to the management of personal information is readily available to person(s) and employee(s).

8. Client and Employee Access to Personal Information
It is the objective of AVCNS to assure, to the best of its abilities, that all personal information of a person (s) or employee are informed of the existence, use and disclosure of personal information upon request and shall give the individual access to the information. A person(s) and or employee(s) may be able to challenge that accuracy and competency of the information and have it amended as appropriate.

9. Challenging Compliance
It is the objective of AVCNS to assure, to the best of its abilities, that a person(s) and or employee(s) are able to address a challenge concerning the above noted principles to the designated person, person(s) accountable at AVCNS.

Due to the Freedom of Information/Protection of Privacy legislation in effect in Ontario, AVCNS will require written permission prior to circulating any personal information to parents and or employees within the program.

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